These Tech Services Terms of Use, including all relevant Product Addendum(s) (“Terms”) are entered into between you and Restaurant Technology Solutions, LLC and govern your access and use of the Tech Services. These Terms are effective as of the earlier date you click to accept, begin using the Tech Services, or, if applicable, the date you accept via signature or click through of an Order Form. In event of a conflict between any terms in the Terms of Use, Product Addendum, or Order Form the conflict will be construed in the following order of precedence: (i) Product Addendum (only for that specific Product), (ii) Order Form, and (iii) the Terms of Use. The Order Form along with all relevant Product Addendums, Order Form, and the Terms of Use shall be defined as the Agreement. You acknowledge that these Terms require you to resolve most disputes by binding arbitration.
DEFINITIONS
The following terms have specific definitions:
a. “We,” “us,” “Otter,” and “our,” means Restaurant Technology Solutions, LLC.
b. “Customer,” “Licensee,” or “you” means you, on behalf of yourself or any entities that you represent as stated in the Order Form, and all your participating locations using the Tech Services or agreeing to these Terms, either by clicking to accept these Terms or by entering into an Order Form for the Tech Services.
c. “Tech Services” means the services and functionality provided by our proprietary restaurant delivery order management technology platform, known as Otter. Please note that some Tech Services include additional terms and conditions in the form of additional Product Addendums described below.
d. “Order Form” means an order form, review order page (via offline or online) for use of the Tech Services provided by us or our authorized designee. If used, an Order Form shall be deemed incorporated into and part of these Terms.
e. “Fees” means the service fees payable by you for your use of the Tech Services, as set forth in an Order Form or as otherwise indicated to you (by website or other means) when you agreed to use the Tech Services.
f. “Third Party Vendors” means third party delivery service platforms, point of sale vendors, online ordering platforms, and other third party vendors or service providers that you may elect to use and that we have made available or approved within the Tech Services.
g. “Your Data” means information and data about you, your business, your end customers and your Third Party Vendors (including Third Party Data) generated during your use of the Tech Services, including information and data obtained from or provided by your Third Party Vendors during your use of the Tech Services.
TECH SERVICES
a. Services. We will provide the Tech Services, and you may use the Tech Services, in each case subject to these Terms. Your right to use the Tech Services is non-exclusive, personal to you or your company and its employees, and is not assignable, sublicensable or transferable. Otter is and remains the exclusive owner of all its intellectual property relating to its Tech Services, website, technology, and other products and services. These Terms do not give you any right, title, or interest in or to the Tech Services and all related intellectual rights therein other than the limited right to use the Tech Services expressly granted by the Terms. Your authorization to use the Tech Services is contingent on your continued compliance with these Terms.
b. Account and Hardware. You will be required to create an account to use the Tech Services, and you are responsible for all your users (including all administrator and non administrator accounts) and their actions, including, but not limited to accepting additional terms, the purchasing of new Tech Services or maintaining the confidentiality of your username and password. You may only access the Tech Services through the tablet device we provide, our website, or our application and may not share passwords with any unapproved users or other external parties. The Tech Services may also be configured to print order details to a printer device which we may provide. Unless otherwise agreed in writing by us, you agree that Hardware (as defined in the Hardware Product Addendum) we provide to you in connection with the Tech Services, if any, is rented to you, not sold, and you may only use the Hardware in connection with the Tech Services. Please note that your use and purchase of any Hardware provided by us is governed under the Hardware Product Addendum linked below.
c. Suspension of Services. We may suspend Tech Services if reasonably necessary for an emergency situation or to stop potential harm, loss or damage to us or the Tech Services or other related systems. Any such suspension will be to the minimum extent and for the shortest duration required to: (a) prevent or terminate the offending use, (b) prevent or resolve the emergency situation, or (c) comply with applicable law.
d. Updates. We strive to continuously modify, add, or improve the Tech Services and Hardware features and functionality, and may from time to time (i) update the Tech Services and any firmware connected with your Hardware, or (ii) upgrade Hardware equipment to newer models. We may change or discontinue all or any part of the Hardware, at any time and without notice, at our sole discretion. Updates or upgrades may include security or bug fixes, performance enhancements, or new functionality, and may be issued with or without prior notification to you. You hereby consent to such automatic updates. Otter uses a secure method to distribute network traffic of customers in order to maximize freshness, accuracy, uptime of Otter services and features provided to you. This feature leverages a small amount of network capacity in order to maximize Otter data freshness and improve service resilience. If for any reason you would like to turn off this feature, please go to Settings and then Device Settings in Business Manager, and toggle off the Network Load Balancing feature.
OTHER RIGHTS AND RESTRICTIONS, AND PRIVACY
a. Restrictions. The Tech Services, including its “look and feel”, content, software, technology and applicable documentation, are and will remain the exclusive property of us and our licensors and are protected under the laws of the United States and other countries, and we hereby reserve all rights related to the Tech Services. You agree and acknowledge that you shall not, and shall not allow third parties to: (i) modify, copy, or create derivative works of any part of the Tech Services, (ii) sell, resell, license, sublicense, distribute, rent or lease any part of the Tech Services, or include in a service bureau or outsourcing offering, (iii) take any action that would cause the any Confidential Information related to the Tech Services to fall in public domain, (iv) access or use Tech Services or any part thereof to provide services to third parties, to build a competitive product or service or a product or service using similar ideas, features, functionalities, functions or graphics as the Tech Services or any part thereof, (v) use the Tech Services to store or transmit any malicious code, or conduct any unlawful activities, (vi) use the Tech Services in any way that could damage, disable, overburden, or impair any of our servers or networks connected to any of our servers, and (vii) use the Tech Services in violation of applicable laws, rules, and regulations. The Tech Services require the transmission of data across the internet and we shall not be responsible for any internet provider’s fees or downtime.
b. Feedback. At your sole option, you may provide feedback or suggestions about the Tech Services to us, and if you do provide such feedback or suggestions, then you agree that we may freely use and exploit such feedback and suggestions for any purpose and without any compensation or obligation to you. You agree that we may use your name and logo in connection with supporting and marketing our Tech Services, provided that you may request the removal of your name and logo at any time by sending us a support ticket at https://tryotter.com/customer-support.
c. Privacy. By using the Tech Services, you consent to this transfer, processing and storage of Your Data. Our collection and use of personal data, if any, is subject to our Privacy Policy. If you become aware of any unauthorized access to your account, instance of your Tech Services, or Your Data, you will immediately notify us, and cooperate with us by providing all information reasonably requested by us. Our Data Processing Addendum is incorporated by this reference into, and made a part of, these Terms. You agree that we may subcontract obligations under these Terms to our affiliates or other third parties, but we will remain liable to you for any subcontracted obligations.
d. Communications. To the extent you use Tech Services includes the sending and receiving of SMS messages, you hereby represent and warrant that you shall: (i) comply with all applicable laws, rules and regulations, (ii) obtain any and all consents required prior to entering any phone number to receive SMS messages, (iii) retain documentary proof of such consents for at least 5 years, (iv) suppress and shall not provide us with any contact information for any individuals who do not wish to be contacted by you, and (v) if any individual revokes consent, you will remove such SMS number immediately from the Tech Services.
THIRD PARTY VENDORS
a. Access to Third Party Vendors. In order to provide you with the Tech Services, we need to access your accounts with certain Third Party Vendors. As such, you appoint us as your agent with authorization to access and use your accounts with Third Party Vendors and Your Data for the purpose of providing you with the Tech Services, and you agree to provide your account login information for such purposes. You also authorize us to access and use information that relates to you or your relationship with the Third Party Vendors and you authorize such Third Party Vendors to disclose Your Data to us. You hereby grant us and our affiliates a nonexclusive, perpetual right to use Your Data and the other information you may enter, upload or make available through the Tech Services. You also acknowledge that like most software as a service platforms, we (including our affiliates) may use, analyze, and share aggregated or de-identified versions of Your Data for multiple purposes, including, but not limited to, improving products and services, and identifying market trends. We will own all intellectual property rights in such de-identified or aggregated data and any data derived therefrom.
b. Third Party Integrations. You agree that your decision to integrate with and use Third Party Vendors may be subject to additional fees and terms presented by the Third Party Vendors, including their privacy policy and terms of service. In addition, some of the Third Party Vendors you choose to integrate with may (i) require you to provide certain forms of Your Data, or (ii) provide you and our Tech Services with certain forms of customer data which may include forms of personal data (“Third Party Data”). You represent and warrant that you will send, receive, use, disclose Third Party Data in accordance with applicable laws and pursuant to the terms executed between you and the Third Party Vendor you integrate with. You agree that the services of Third Party Vendors are provided by third parties and as such, we have no responsibility for the Third Party Vendors, their security, or the technology or services they provide (including those services which are accessible by our Tech Services). In event you are required to provide us with access to any Third Party Vendor, you shall provide us with an account with the least access privilege. We cannot guarantee that we will support the integration with any Third Party Vendors or with any particular third-party vendors in the future, and we may remove or alter an integration with a Third Party Vendor at any time, with or without notice to you. You shall notify us immediately in event of any downtime of any Third Party Vendors. You agree that we are not liable for any damages, costs, expenses, or losses from your inability to use any particular Third Party Vendor in connection with the Tech Services or otherwise.
FEES AND PAYMENT
a. Type of Payment. Certain forms of Tech Services may be free of charge while other options require payment before they can be accessed (“Paid Services”). Except as otherwise stated in any Product Addendum or Order Form, the subscription period for our Paid Services include (i) paying on a monthly plan (“Monthly Plan”), (ii) prepayment of an termed plan (i.e. 1 year or 9 month term) (“Term Plan”), or (iii) paying on a Term Plan with a monthly payment (“Term Plan with Monthly Payment” and each a “subscription term”). Please note that not all Tech Service fees are covered in this section and some Tech Services may have additional fees and subscription terms. Please see the applicable Product Addendum below for more information. Please note that the Tech Services term may vary by location and/or specific type of product. For example some Tech Services may be billed on a Term Plan, while other services may be billed on a Monthly Plan. Notwithstanding the above, we reserve the right to continue to charge you for the Paid Services until all leased Hardware is returned to us.
b. Monthly Plans. For Monthly Plans, except as otherwise stated, we will initially charge you a pro-rated monthly amount and then charge you a monthly amount starting from the first day of each calendar month (“Monthly Pay Date”). The term will auto renew and we continue to charge you on a monthly basis on the Monthly Pay Date unless you provide us with written notice at https://tryotter.com/customer-support to cancel. Notification of cancellation must be received by the 15th of the month in order to cancel services the following month. If notice is received after the 15th then service will be terminated the month following. You will not be issued any refunds or credits of prepaid and unused fees for the remainder of the subscription term and you will continue to have access to the Tech Services until the termination date. We reserve the right to increase pricing for our Monthly Plans at any time as we may determine in our sole and absolute discretion. Any price changes to a monthly Plan will take effect on the next Monthly Pay Date following notice to you. Notwithstanding the above, we may continue to charge you for the Paid Services until all leased Hardware is returned to us.
c. Term Plans. For Term Plans, except as otherwise stated, we will charge you on the first day of your subscription term and automatically on the same date of each subsequent year (“Term Pay Date”). The term will auto renew and we will continue to charge you on the same basis unless you provide written notice to https://tryotter.com/customer-support at least 30 days prior to the expiration of the then current subscription term. If you cancel during the subscription term, you will not be issued any refunds or credits of any prepaid and unused fees for the remainder of the subscription term and you will continue to have access to the paid Tech Services until the following Term Pay Date.We reserve the right to change pricing for our Term Plans at any time as we may determine in our sole and absolute discretion. Any price changes will take effect on the next Term Pay Date. Notwithstanding the above, we may continue to charge you for the Paid Services until all leased Hardware is returned to us.
d. Term Plans with Monthly Payment. For Term Plans with Monthly Payment, except as otherwise stated, we will charge you on the first day of your subscription term for a pro-rated monthly amount and then charge you a monthly amount on the first day of each calendar month for the duration of your term for services that month. We will continue to charge you on a monthly basis throughout the duration of your subscription term and any subsequent renewal terms, unless you decide to cancel at least 30 days prior to the end of your current subscription term by written notice to https://tryotter.com/customer-support If you cancel during the subscription term, you will not be issued any refunds for or credits of any prepaid and unused fees for the remainder of the subscription term, and you will be required to pay any and all unpaid fees related to the subscription term. If you fail to make timely payments, any and all unpaid fees that are outstanding under the applicable service order may become immediately due and payable at our discretion. We reserve the right to change pricing for our Term Plans with Monthly Payment at any time as we may determine in our sole and absolute discretion. Any price changes will take effect on the next renewal.
e. Discounts and Promotion Pricing. As part of special promotions, discounts or offerings described in the Order Form, we may offer certain promotions, discount pricing, or free services (“Promotions”). Please note that there will be no refunds or credits for partial terms, downgrades, or unused credits or features. Such Promotions are at our discretion and may only be active for the initial subscription period and not for any renewal period(s). We may charge you and you shall be responsible for all credited Promotions in event of a breach of any of these Terms, Order Form, or any relevant Product Addendum.
f. Payment Authorization. By submitting your credit card or bank account information to our third party payment processor, you authorize us and our third party service providers to process your payment and charge the bank account or credit card you have provided to us until your account is terminated. If your credit card expires or is declined, we will provide you notice via email. If, for any reason, your payment cannot be completed through credit card or bank wire, we may suspend your account until we receive payment.
g. Additional Payment Terms. All Fees are non-refundable and may be charged by us or any of our affiliates. Unless otherwise stated, all Fees are due to us in U.S. dollars (or the currency reflected in the order page or receipt). You agree to pay all taxes due for the Paid Services, except for taxes on our income. If your payment is overdue, we may (i) charge interest on the overdue amount at 1.5% per month (or the highest rate permitted by law, if less) from the payment due date until paid in full, and (ii) suspend or terminate the Tech Services. In addition, in the event of a breach of any agreement (i.e. Kitchen Services Agreement, Cloud Retail Services Terms and Conditions) between you and any of our affiliates, we may at our sole discretion suspend or terminate the Tech Services with written notice to you. You will reimburse us for expenses and recovery costs incurred in collecting any past due Fees, including reasonable attorneys’ fees and costs of collection. You agree that we may use a third party provider to process the Fees. If you believe that we billed you incorrectly, you must contact us no later than thirty (30) days after the applicable billing date in order to be eligible for an adjustment or credit, and failure to do so within the aforementioned period will constitute your agreement that the amounts charged are accurate and valid.
TERM AND TERMINATION
a. Term. The Terms are effective (the earlier of) the date you start using the Tech Services, accept via signature, or click through an Order Form and shall end (the latter of) (i) when the Agreement is terminated or ends in accordance with these terms, (ii) when the Tech Service subscription expires, or (iii) the leased Hardware is returned. Your use of the Tech Services is authorized for the time period specified in the Order Form. If you did not enter into an Order Form (or your Order Form does not state a subscription period), or if the time period in your Order Form expires, your use of the Tech Services is authorized on an ongoing month to month basis.
b. Termination Rights. A party may terminate these Terms upon written notice to the other party in the event that the other party has material breached these Terms and does not cure such breach within 30 days of written notice of such material breach; or 10 days for non-payment. We may terminate these Terms immediately upon written notice to you (i) for your breach of Section 3(a) and 7(b) or (ii) to comply with a legal requirement or court order, in our reasonable discretion. You may terminate these Terms upon written notice to us in the event that we modify the Terms or Fees and you do not agree to such modifications.
c. Survival. Outstanding payment obligations and the following Sections will survive termination of these Terms: Sections 1, 3, 5-12. Upon termination of these Terms, you agree to immediately return any leased Hardware in your possession or control. You agree that we can continue to charge you for the Tech Services until we receive your leased Hardware.
WARRANTIES AND DISCLAIMERS
a. Representations and Warranties. Each party represents and warrants that it: (x) has full power and authority to enter into these Terms; and (y) will comply with all laws applicable to the provision or use of the Tech Services, as applicable. You further represent and warrant that (i) if you upload any content (including menu items or pictures) to the Tech Services you have all necessary rights to use such content and doing so will not infringe or misappropriate the intellectual property rights of a third party, (ii) the individual signing the Order Form or clicking to accept the Terms has the right to bind Customer, (iii) you will not violate any obligations to any third party by entering into and performing under the Terms (e.g. if you have chosen to use one or more Third Party Vendors, you do not maintain an exclusive contractual relationship with such Third Party Vendor), (iv) you have the right to use, and allow our use of, Your Data, and your authorized Third Party Vendor accounts, including the right to appoint us as your agent to access and use your accounts and Your Data as described in these Terms, and (v) if applicable (e.g. required by the Third Party Vendor), you have provided any notices, obtained any consents and satisfied any other requirements under applicable law and any Third Party Vendor agreement, that are necessary for you and us to access and use Your Data as set forth herein.
b. Disclaimer. Your access and use of the Tech Services may be interrupted from time to time for any of several reasons, including the malfunction of equipment, periodic updating, maintenance or repair of the Tech Services, other actions that we may elect to take, or issues with Third Party Vendors. You agree that we are not liable to you or to any third party for any interruption, modification, suspension, or discontinuance of the Tech Services. We do not make any other commitments or warranties about our Tech Services or how they will perform for you other than as expressly stated in these Terms, unless required under applicable law. You acknowledge and agree that the Tech Services are provided “as-is.” We do not not warrant that the Tech Services shall be uninterrupted, virus free, or shall meet any of your specific needs or requirements and shall have no liability for any errors to Your Data. We do not provide any implied warranties, such as the implied warranties of non-infringement, merchantability, and fitness for a particular purpose, unless required under applicable law.
INDEMNITY AND LIMITS OF LIABILITY
a. Indemnity. Unless prohibited by applicable law, you agree to indemnify us and our affiliates (including their respective officers, directors, employees and agents) and hold them harmless against any third party liabilities, fines, fees, penalties, damages and costs (including reasonable attorney fees and final settlement amounts) from any claims or legal proceedings (including actions by government authorities) arising out of or relating to: (i) your breach of the Agreement or any agreement with a Third Party Vendor; (ii) Third Party Data, Your Data or the content you provide us; (iii) your use of the Tech Services; or (iv) your gross negligence or willful misconduct.
b. Limitation of Liability. YOU AGREE THAT OUR TOTAL LIABILITY ARISING OUT OF OR RELATING TO THE AGREEMENT, THE ADDENDUM(S), THESE TERMS AND/OR YOUR USE OF THE TECH SERVICES, IN THE AGGREGATE, IS LIMITED TO THE LESSER OF (i) US$1,000 OR (ii) THE FEES THAT YOU PAID TO USE THE TECH SERVICES IN THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE LIABILITY. YOU AGREE THAT WE WON’T BE RESPONSIBLE FOR YOUR LOSS OF PROFITS, REVENUES, BUSINESS OPPORTUNITIES, GOODWILL, OR ANTICIPATED SAVINGS, INDIRECT OR CONSEQUENTIAL LOSS, OR PUNITIVE DAMAGES IN CONNECTION WITH YOUR USE OF THE TECH SERVICES OR THESE TERMS. THIS LIMITATION WILL NOT APPLY TO LIABILITY DUE TO OUR GROSS NEGLIGENCE, WILLFUL MISCONDUCT, OR THAT OTHERWISE CAN NOT BE LIMITED OR EXCLUDED BY APPLICABLE LAW.
CONFIDENTIALITY
a.Confidential Information. “Confidential Information” means all information disclosed by a party (“Disclosing Party”) to the other party (“Receiving Party”), whether orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information of Customer includes customer data; Confidential Information of Otter includes the Tech Services and content, and the terms and conditions of this Agreement and all Order Forms (including pricing). Confidential Information of each party includes, without limitation, business and marketing plans, technology and technical information, product plans and designs, business processes, and all other non-public information disclosed by such party. However, Confidential Information does not include any information that (i) is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party, (ii) was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party, (iii) is received from a third party without knowledge of any breach of any obligation owed to the Disclosing Party, or (iv) was independently developed by the Receiving Party. For the avoidance of doubt, the non-disclosure obligations set forth in this “Confidentiality” section apply to Confidential Information exchanged between the parties in connection with the evaluation of additional Tech Services.
b. Protection of Confidential Information. As between the parties, each party retains all ownership rights in and to its Confidential Information. The Receiving Party will use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind (but not less than reasonable care) to (i) not use any Confidential Information of the Disclosing Party for any purpose outside the scope of this Agreement and (ii) except as otherwise authorized by the Disclosing Party in writing, limit access to Confidential Information of the Disclosing Party to those of its and its affiliates’ employees and contractors who need that access for purposes consistent with this Agreement and who have signed confidentiality agreements with the Receiving Party containing protections not materially less protective of the Confidential Information than those herein. Neither party will disclose the terms of this Agreement or any Order Form to any third party other than its affiliates, legal counsel and accountants without the other party’s prior written consent, provided that a party that makes any such disclosure to its affiliate, legal counsel or accountants will remain responsible for such affiliate’s, legal counsel’s or accountant’s compliance with this “Confidentiality” section. Notwithstanding the foregoing, we may disclose the terms of this Agreement and any applicable Order Form to a contractor or Third Party Vendor to the extent necessary to perform our obligations under this Agreement, under terms of confidentiality materially as protective as set forth herein
c. Exceptions. The confidentiality obligations set forth will not apply to any information that: (a) is or becomes generally available to the public through no fault of Receiving Party; (b) is lawfully provided to Receiving Party by a third party free of any apparent confidentiality duties or obligations; (c) was already known to Receiving Party without restriction at the time of disclosure; or (d) was independently developed by Receiving Party without use or reference to the Confidential Information. Receiving Party may disclose Confidential Information if compelled or required to do so by law or by the order of a court or similar judicial or administrative body, provided that Receiving Party promptly (to the extent legally permitted) notifies Disclosing Party in writing of such required disclosure so that Disclosing Party may, at its own cost and expense, seek an appropriate protective order.
BETA SERVICES
From time to time, we may, in our sole discretion, invite you to use pre-release, trial, or beta services or features (“Beta Services”). Beta Services are not part of the Tech Services and Beta Products may be subject to additional terms and conditions. All Beta Services shall be considered our Confidential Information. We make no representation or warranty that the Beta Services will function in any specific manner. We shall not be responsible for any liabilities, damages, losses, costs, or expenses arising out of or in connection with any Beta Service. We may discontinue a Beta Service at any time, in our sole discretion, or decide not to make a Beta Service generally available. Your access and use of the Beta Services may be interrupted from time to time for any of several reasons, including the malfunction of equipment, periodic updating, maintenance or repair of the Beta Services, other actions that we may elect to take, or issues with Third Party Vendors. You agree that we are not liable to you or to any third party for any interruption, modification, suspension, or discontinuance of the Beta Services. We do not make any other commitments or warranties about our Beta Services or how they will perform for you other than as expressly stated in these Terms, unless required under applicable law. You acknowledge and agree that the Beta Services are provided “as-is.” We do not not warrant that the Beta Services shall be uninterrupted, virus free, or shall meet any of your specific needs or requirements and shall have no liability for any errors to Your Data. We do not provide any implied warranties, such as the implied warranties of non-infringement, merchantability, and fitness for a particular purpose, unless required under applicable law.
ARBITRATION
BY ENTERING INTO THE AGREEMENT, EACH PARTY IS REQUIRED TO USE ARBITRATION TO RESOLVE CLAIMS OR DISPUTES ON AN INDIVIDUAL BASIS, AS FURTHER SET FORTH IN THIS SECTION. Except for claims or disputes related to a party’s intellectual property or breach of confidentiality obligations, each party agrees that any claim or dispute arising between the parties, including but not limited to these Terms, or the breach thereof, will be settled by binding arbitration before a single arbitrator, and not in a court of law. The arbitration will be administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and utilizing its Expedited Procedures. The parties further agree the process will be governed by Rule E-6 (Proceedings on Documents and Procedures for the Resolution of Disputes Through Document Submission). These rules are located online at https://www.adr.org/rules. Per the Commercial Arbitration Rules, the arbitrator has the authority to determine whether a claim or counterclaim is subject to arbitration. A party who desires to initiate arbitration must provide the other party with a written demand for arbitration as specified in such rules. Unless the parties agree in writing otherwise, the arbitration will be venued in the city of Los Angeles, California. The award and decision of the arbitrator will be conclusive and binding upon all parties, and judgment upon the award may be entered in any court of competent jurisdiction. The arbitrator will have the right to include in the award any relief which he or she deems proper in the circumstances, only to the extent permitted by these Terms and Applicable Law, provided that the arbitrator will not have the authority to award exemplary or punitive damages. The arbitrator will award the prevailing party its reasonable attorneys’ fees and expenses. Each party hereby agrees that arbitration will be conducted on an individual, not a class‐wide, basis and that any arbitration proceeding between you and us will not be consolidated with any other arbitration proceeding involving customer or any other person or entity.
Or if you are located in Canada, the following provision shall apply:
Except for claims or disputes related to protecting a party’s intellectual property, each party agrees that any claim or dispute arising out of or relating to these Terms or your use of the Tech Services will be settled by binding and confidential arbitration before a single arbitrator, and not in a court of law. The arbitration will be administered by the Canadian Arbitration Association in accordance with its Arbitration Rules. A party who desires to initiate arbitration must provide the other party with a written demand for arbitration as specified in such rules. Unless the parties agree in writing otherwise, the arbitration will be conducted in the city of Toronto, Ontario. The award and decision of the arbitrator will be conclusive and binding upon all parties, and judgment upon the award may be entered in any court of competent jurisdiction. The arbitrator will have the right to include in the award any relief which they deem proper in the circumstances, only to the extent permitted by these Terms, provided that the arbitrator will not have the authority to award exemplary or punitive damages. The arbitrator will award the prevailing party its reasonable attorneys’ fees and expenses. Each party agrees that arbitration will be conducted on an individual, not a class-wide, basis and that any arbitration proceeding between you and us and/or our affiliates will not be consolidated with any other arbitration proceeding involving us or any other person or entity.
MISCELLANEOUS
All notices to us must be sent to legalnotices@tryotter.com. We have the right to update or change these Terms by providing you with notice and your continued use of the Tech Services will be your acceptance of those changes. We will send all required notices in these Terms to the primary email address associated with your account or via your administrator account(s) through the Tech Services platform. It is your responsibility to regularly check and log into your account. These Terms, along with the Order Form (if applicable) and our Product Addendum(s), contain the entire understanding of the parties regarding your use of the Tech Services, and supersedes all prior and related contemporaneous agreements and understandings. You have certain rights under applicable laws that cannot be limited by these Terms or any contract; these Terms will not restrict those rights. If you breach these Terms, and we do not take immediate action in response to your breach, we are not waiving any rights we may have, including the right to take action in the future. If a portion of these Terms is deemed invalid or unenforceable, the remainder of these Terms will remain in effect. These Terms are between only you and us; these Terms do not create any legal rights or obligations for any third party, even if others benefit from that relationship under these Terms. These Terms shall be governed by California law (or the Province of Ontario, if you are located in Canada), excluding applicable conflict of laws rules.
ONLINE ORDERING AND DIGITAL DINE IN ADDENDUM
This Online Ordering and Digital Dine In Addendum (the “Addendum”) is incorporated into the Terms of Service to cover the Online Ordering Services and Digital Dine In Services. All capitalized terms used and not defined herein shall have the meanings ascribed to them in the Terms of Service or Order Form. The parties expressly agree that the terms of this Addendum will apply to your use of Online Ordering and Digital Dine In Services. The Online Ordering and Digital Dine In Services shall be considered a Tech Service.
ONLINE ORDERING AND DIGITAL DINE IN SERVICES
a. The Tech Services. The Online Ordering and Digital Dine In Services are defined as the (i) “Kiosk Services” which allows you to list your menu items for sale on our proprietary kiosk platform and allow for customers to make purchases and use various promotions, (ii) “Online Ordering” which allows you to work with us and to list your menu items for sale on our proprietary website ordering platform and allow for customers to make purchases and use various promotions, and/or (iii) “Digital Dine In Services” which allows you to use QR code and mobile ordering.For the avoidance of doubt the product “Direct Orders” is a combination of all Online Ordering and Digital Dine In Services.
b. Customer Service and Disputes. You are solely responsible for providing all end customers support for items sold through the Online Ordering and Digital Dine In Services. In the event there is a dispute between you and the end customer, we will, in a reasonable manner, investigate the dispute. At the end of our investigation, we may, in our reasonable discretion, decide among other things, to issue a re-order, credit, partial refund, or full refund to such end customer. We shall only be responsible for any refund, credit, or reorder directly caused by our gross negligence or willful misconduct. We shall not be responsible for your actions, or the actions of any end customers (including the failure to pick up the items), Third Party Providers, including Stripe or any other payment processors. We may provide additional guidelines and rules as it relates to refunds and disputes effective with 5 days notice, unless due to extraordinary circumstances in which such guidelines and rules may be in effect immediately.
c. Your Obligations. You must make items available for purchase through the platform during your normal business hours and ensure the menu of available Items is accurate. In addition, except as otherwise stated, you must: (i) prepare, handle, store, label, and package all items in accordance with applicable laws, including without limitation food safety laws, alcohol laws, and packaging laws; (ii) identify all items properly and correctly, especially if items are subject to age restrictions; (iii) property make sure all items meet the requirements in the item listing or as required by the end customer; (iv) ensure that the contents of the menu include item information which is accurate and comply with applicable laws (including any notifications about ingredients, nutritional information, allergen information, alcoholic content (if applicable), etc.); (v) if the end customer needs to prepare or assemble items, include instructions for such assembly or preparation which are accurate and in accordance with all applicable laws; (vi) list for sale, sell, or use any Third party Vendors to deliver any Restricted Items[1]; and (vii) if being delivered by a Third Party Vendor, ensure that all items are appropriately packaged and it meets all Third Party Vendor requirements, including (a) ensuring the items are able to fit into a midsize vehicle and do not exceed 50 lb per package, (b) items are appropriately labeled, (c) reasonable protection to prevent tampering or damage, and (d) appropriate preservation methods so that the items are delivered in a safe condition.
[1] Restricted Items are defined as the following: (i) people or animals of any size, (ii) illegal items under applicable laws; (iii) drugs, pharmaceutical products, controlled substances, or over-the-counter medications, vitamins, or supplements; (iv) hemp-derived CBD or any marijuana; (v) fragile items; (vi) dangerous or hazardous items, including but not limited to, weapons, explosives, items that are poisonous or flammable (including paints or adhesives containing a flammable liquid), substances and material identified in the Hazardous Materials Table in 49 CFR section 172.10, or material determined to be hazardous under 49 U.S.C. section 5103 et. seq. and transported in a quantity requiring placarding according to regulations prescribed under 49 CFR, Subtitle B, Chapter I, Subchapter C; (vii) stolen goods; (viii) nicotine or tobacco products; (ix) sexual aids, adult toys and movies; (xi) money, gift cards, or transferable securities; (xii) regulated species (e.g., plants, noxious weeds, prohibited seeds, etc.); or (xiii) any items for which you do not have permission to send.
PROMOTIONS AND MARKETING
a. Marketing. At our discretion, we may showcase your listed items via the Online Ordering and Digital Dine In Services through various promotional activities (e.g., through SMS messages, emails, social media channels, websites, advertisements, or blogs). In certain circumstances, you may also be able to choose to pay for the promotion of your items or your store. However, there shall be no additional charges for any marketing unless such marketing is approved by you.
b. Promotions. Subject to availability, you may, at your discretion, choose to enhance promotion placement, provide coupons to potential end customers, and to engage in other promotional services. To the extent you choose to participate in any promotions, you will ensure that you honor the terms of any such promotion.
INTELLECTUAL PROPERTY
a. User Content. Users of the Online Ordering and Digital Dine In Services (whether you or others) may provide us with content, including without limitation text, photos, images, music, audio, videos, fonts, logos, stickers, code and any other materials (“User Content"). Your User Content stays yours, except for the limited rights that enable us to provide, improve, promote and protect the Tech Services as described in this Agreement. User Content includes without limitation content you post to the Online Ordering. When you provide User Content via the Tech Services, you grant us (including our third party hosting providers acting on our behalf) a non-exclusive, worldwide, perpetual, irrevocable, royalty-free, sublicensable, transferable right and license to use, host, store, reproduce, modify, create derivative works of (such as those resulting from translations, adaptations or other changes we make so that User Content works better with the Tech Services), communicate, publish, publicly display, publicly perform and distribute User Content for the limited purposes of allowing us to provide, improve, promote and protect the Tech Services.
b. Order Data. Any and all Order Data made through the Online Ordering and Digital Dine In Services shall be owned separately by both parties. “Order Data” shall mean any and all end user order information, including without limitation Personal Data, collected by a party as part of the Kiosk Services or Online Ordering. “Personal Data” shall mean any information exchanged under this Addendum that (i) identifies or can be used to identify an individual (including without limitation, names, telephone numbers, addresses, signatures, email addresses or other unique identifiers); or (ii) that can reasonably be used to authenticate an individual (including without limitation, name, contact information, precise location information, access credentials, persistent identifiers and any information that may be considered ‘personal data’ or ‘personal information’ under applicable law).
c. Ownership of User Content. You represent and warrant that you own all rights to your User Content or otherwise have (and will continue to have) all rights and permissions necessary to use, share, display, transfer and license your User Content via the Tech Services and in the manner set forth in this Agreement. If we use your User Content in the ways described in this Agreement, you represent and warrant that such use will not infringe or violate the rights of any third party, including without limitation any copyrights, trademarks, privacy rights, publicity rights, contract rights, trade secrets or any other intellectual property or proprietary rights. Also, content on the Tech Services may be protected by others' intellectual property, trade secret or other rights. Please do not copy, upload, download or share content unless you have the right to do so.
PRIVACY
In certain circumstances you may directly receive Personal Data in your use of the Online Ordering and Digital Dine In Services. However, except as otherwise authorized in writing or as required to fulfill the order, you agree not to access, collect, store, retain, transfer, use, disclose, or otherwise process in any manner Order Data you collect under the Online Ordering and Digital Dine In Services. You may not allow any third party to copy, modify, rent, lease, sell, distribute, reverse engineer, or otherwise attempt to gain access to the source code of the Kiosk Services or Online Ordering; damage, destroy or impede the services provided through the Online Ordering; transmit injurious code; or bypass or breach any security protection on the Online Ordering or Kiosk Services. Both parties agree to the terms of Exhibit A to this Addendum, which applies solely as it relates to the Direct Order Services.
FEES
For your use of the Online Ordering and Digital Dine In Services, you shall be charged the fees set forth in the Order Form or as otherwise communicated to you (“Fees”). Except for any monthly fees as described in the Order Form, all other Fees including Payment Processing fees shall automatically be deducted from your payments from the third party payment processor. We reserve the right to change the Fees upon 7 days prior written notice to you. Unless otherwise agreed to in writing, all fees shall be processed instantaneously when the services are performed. You hereby appoint us as your limited agent to withdraw and deposit any Fees that are owed by you. Notwithstanding the above, this section does not prohibit us from charging any new fees to you or your contractors or affiliates, any Third Party Vendor, or any end customer.
TERM
The Term of the Online Ordering and Digital Dine In Services shall be for the duration stated in the Order Form, or if there is no duration stated in the Order Form, the Online Ordering and Digital Dine In Services shall be offered on a Monthly Plan.
PAYMENT PROCESSING
a. Payment Processing Services, The Payment Processing Services are provided as part of the Online Ordering and Digital Dine In Services. The Payment Processing Services are provided by our third party payment processing partner, Stripe, and any procurement by you will be subject to a separate merchant agreement which will be solely between you and the third party processor. If you use Payment Processing Services you agree that you will comply with the terms and conditions of any applicable merchant agreements and all applicable card network rules (i.e. Visa, American Express, Discover, Mastercard), policies, laws and regulations, at all times while using such Payment Processing Services. We are a “Partner Application” as defined in the Stripe Terms of Service. By using the Online Ordering and Digital Dine In Services and agreeing to the Addendum, you also agree to be bound by Stripe’s terms of service and any other terms and conditions that you enter into between you and Stripe. Your use of the Online Ordering and Digital Dine In Services are also fully contingent on passing any know-your-customer, or background checks required by Stripe. You are still responsible for all Fees and other payment obligations during the term of the Online Ordering and Digital Dine In Services regardless of whether you can pass Stripe’s know-your-customer or background check. We reserve the right to change the third party’s payment processor at any time and you will provide us with any information required to set up a payment account with any such alternate payment processor. In cases where suspicious activity is detected (e.g. fraud, money laundering, collusion), we reserve the right to withhold payout.
b. Third Party Processor. The Payment Processing Services are subject to the Stripe Connected Account Agreement, which includes the Stripe Terms of Service, and any other related agreements (including any terminal products purchased via Stripe) entered into between you and Stripe (collectively, the “Stripe Services Agreement”) and subject to certain fees and surcharges communicated to you during the enrollment process and as may be updated by us from time to time. You agree to be bound by the Stripe Privacy Policy: https://stripe.com/privacy. By enrolling and using the Payment Processing Services, you agree to be bound by the Stripe Services Agreement, as the same may be modified by Stripe from time to time. As a condition of us enabling Payment Processing Services via Stripe, you agree to provide us and Stripe accurate and complete information about you and your business, and you authorize us to share it and transaction information related to your use of the Payment Processing Services provided by Stripe and as otherwise authorized pursuant to the terms of the Agreement.
c. Compliance. To the extent permitted by law, we may collect any obligations you owe us under this Agreement by deducting the corresponding amounts from funds payable to you arising from the settlement of transactions through the Payment Processing Services. Fees will be assessed at the time a transaction is processed and will be first deducted from the funds received for such transactions. If the settlement amounts are not sufficient to meet your obligations to us, we may charge or debit the bank account or credit card registered in your account for any amounts owed to us. Your failure to fully pay amounts that you owe us on demand will be a breach of this Addendum and the Agreement. You will be liable for our costs associated with collection in addition to the amount owed, including without limitation attorneys' fees and expenses, costs of any arbitration or court proceeding, collection agency fees, and any applicable interest. In addition to the amount due, delinquent accounts may be charged with fees that are incidental to the collection of delinquent accounts and chargebacks including, but not limited to, collection fees and convenience fees and other third parties charges. You hereby explicitly agree that all communication in relation to delinquent accounts will be made by electronic mail or by phone, as provided to us by you. Such communication may be made by us or by anyone on its behalf, including but not limited to a third party collection agent.
d. Guarantee. Additionally, we may require a personal guarantee from a principal of a business for funds owed under this Agreement. If we require a personal guarantee we will specifically inform you. In addition to the amount due, delinquent accounts may be charged with fees that are incidental to the collection of delinquent accounts and chargebacks including, but not limited to, collection fees and convenience fees and other third parties charges. You hereby explicitly agree that all communication in relation to delinquent accounts will be made by electronic mail or by phone, as provided to us by you. Such communication may be made by us or by anyone on its behalf, including but not limited to a third party collection agent.
e. Changes. It is your responsibility to determine what, if any, taxes apply to each transaction you complete via the Payment Processing Services, including, for example, sales, use, value added, and similar taxes. It is also your responsibility to withhold, collect, report and remit the correct taxes to the appropriate tax authorities. We are not responsible for withholding, collecting, reporting, or remitting any sales, use, value added, or similar tax arising from any transaction you complete via the Tech Services.
f. Payment. You shall be paid for all items sold minus any Fees or other charges authorized by you on a regular basis as stated in the Order Form, except as prevented by third party processing delays, acts of nature, network outages, or any other situation not under our reasonable control. In such circumstances we will make all reasonable efforts to ensure your delayed payment is processed promptly. While we strive to be accurate in the calculations of all Fees and items sold, you authorize us to automatically deduct, claw back, and adjust any errors in fees charged or amounts paid to you. You expressly understand and agree that we shall not be liable for any payments and monetary transactions that occur through your use of the Online Ordering and Digital Dine In Services. You expressly understand and agree that all payments and monetary transactions are handled by Stripe. You agree that we shall not be liable for any issues regarding financial and monetary transactions (including any fraudulent transactions, money laundering, collusion) between you and any other party, including Stripe.
g. Payment Responsibility.You are responsible for all transactions (one-time, recurring, and refunds) processed through the Payment Processing Services and/or Stripe. We are not liable for loss or damage from fraudulent or invalid transactions processed with your Stripe account. This includes transactions that were not processed due to a network communication error, or any other reason. If you process a transaction, it is your responsibility to verify that the transaction was successfully processed. You represent and warrant that you shall comply with all data security standards (including any standard related to the physical compliance requirements of using any Hardware) adopted by the PCI Security Standards Council, LLC and any amendments thereto, the EMV standards, and the security rules of each payment card association, including, without limitation, American Express, the Visa Cardholder Information Security Program, the MasterCard Site Data Protection Program and Discover Network’s Information and Security Compliance. You accept and agree to fully cooperate with us, Stripe, any card association, payment processor with respect to any investigation and/or additional requirements related to any suspected data incident, fraudulent transaction, chargeback, or any other payment processing transaction.
h. Disclaimer of Liability. You understand that we use the Stripe API to run the Online Ordering and Digital Dine In Services and that the Stripe API is subject to change at any time and such changes may adversely affect the Online Ordering and Digital Dine In Services. You understand and agree that we are not responsible for the Stripe API and you shall not hold us liable for any adverse effects that actions (whether intentional or unintentional) on the part of Stripe may cause to your Stripe account, your account with us, or your business.
TAXES
a. You are responsible and liable for determining any and all Taxes (as defined below) required to be assessed, incurred, collected, paid or withheld for all sales and other transactions arising from the use of the Tech Services. You also are responsible and liable for (a) determining whether Taxes apply to your sale of menu items, products and services, payments received, and any other transactions arising from or out of your use of the Tech Services, and (b) calculating, collecting, reporting or remitting any Taxes to the appropriate tax and revenue authorities. Any guidance, estimates, or other information provided on the Tech Services related to Taxes is not intended to be tax advice and purely for informational purposes and shall not be taken as tax advice. We specifically disclaim any and all liability for such Taxes.
b. We may be obligated under applicable laws to report certain information to tax and revenue authorities (“Tax Information”) and/or you with respect to your use of the Tech Services. Upon request, you shall provide us with the necessary information to complete any applicable Tax Information reporting and recertify such information from time to time, as may be required by applicable law. If you use our Tech Services you acknowledge that we may report to the applicable tax and revenue authorities the required Tax Information (including the total amount of payments you received during the relevant reporting period). We also may, but are not obligated to, send to you the Tax Information that is reported.
c. Taxes include any and all present or future taxes, charges, fees, levies or other assessments, including, without limitation, income, telecommunications, value-added, goods and services tax or similar taxes, gross receipts, excise, real or personal property, sales, withholding, social security, occupation, use, severance, environmental, license, net worth, payroll, employment, franchise, transfer and recording taxes, fees and charges, imposed by any domestic or foreign taxing authority (“Taxes”).
INDEMNIFICATION
Unless prohibited by applicable law, you agree to indemnify and defend us and our affiliates (including their respective officers, directors, employees and agents) and hold them harmless against any liabilities, damages and costs (including reasonable attorney fees and final settlement amounts) from any claims or legal proceedings (including actions by government authorities) arising out of or relating to: (i) any infringement or misappropriation of the intellectual property of any third party for any User Content you post on the Online Ordering, (ii) breach of any PCI obligations, any card holder association rules, or payment processor terms, or the violation of any applicable laws (including any data privacy laws and Tax laws), (iii) any claims from the use of Order Data, (iv) the breach of any third party agreements (including with any Third Party Vendors), and (v) any fines, fees, penalties, assessments or other expenses levied by the payment processor related to your use of the Direct Orders Services.
DELIVERY AND THIRD PARTY VENDORS
Depending on the location, the Online Ordering and Digital Dine In Services may allow for product deliveries by third party couriers (each also a “Third Party Vendor” as that term is defined in the Agreement). We have no control over the Third Party Vendor and therefore, we cannot be responsible for their actions or inactions, including the timeliness of the delivery, accuracy of the delivery or whether the products delivered are tamper free. By deciding to opt in to deliveries and using a Third Party Vendor as a courier, you shall be subject to their terms and conditions, including any fees and costs for their services. For the avoidance of doubt, if required by Third Party Vendors, we may charge additional fees or surcharges.
RATINGS
You acknowledge and agree that (i) after receiving the purchased items, the end consumer may be prompted to provide customer feedback, and (ii) the Online Ordering and Digital Dine In Services may allow for communications between you and the end customer. We reserve the right to use, share, and display such feedback and communications in any manner in connection with our and our affiliates business, without your attribution or approval. In addition, we may, but shall not be required to review or monitor any feedback or communications between you and the end customers.
ADDITIONAL COMPLIANCE
In addition, we may create and require compliance with additional policies, rules and regulations when participating in the Online Ordering and Digital Dine In Services. We will provide you with 3 days prior written notice before such policies, rules, or regulations take into effect. Notwithstanding anything to the contrary, we may modify or discontinue the Online Ordering and Digital Dine In Services at any time, and we can suspend or terminate your use of the Online Ordering and Digital Dine In Services at any time with or without notice to you.
INSURANCE
At your sole expense, during the Term, you agree to maintain commercial general liability insurance policy in the amount of at least $1,000,000 per occurrence and $2,000,000 in the annual aggregate (which includes products- completed operations, spoilage, and food borne illness coverage). All policies must (i) name or cover Company and its affiliates as an additional insured and (ii) be primary insurance and any insurance carried by Company or its affiliates will be excess insurance only. If we ask, you agree to furnish us with a certificate of insurance in such coverage, such certificate to be in a form reasonably acceptable to us.
DISCLAIMER AND LIMITATION OF LIABILITY
IT IS UNDERSTOOD THAT THE ONLINE ORDERING AND DIGITAL DINE IN SERVICES AND THE PAYMENT PROCESSING SERVICES MAY CONTAIN ERRORS, MAY NOT FUNCTION PROPERLY. THE PAYMENT PROCESSING SERVICES ARE PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE. WE AND OUR SUPPLIERS SPECIFICALLY DISCLAIM ALL IMPLIED WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. YOUR USE OF THE ONLINE ORDERING AND DIGITAL DINE IN SERVICES AND THE PAYMENT PROCESSING SERVICES IS AT YOUR OWN RISK. NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THE AGREEMENT, OUR AND OUR AFFILIATES TOTAL LIABILITY ARISING OUT OF OR RELATED TO YOUR USE OF THE ONLINE ORDERING AND DIGITAL DINE IN SERVICES AND THE PAYMENT PROCESSING SERVICES SHALL BE LIMITED TO $500. YOU AGREE THAT WE WON’T BE RESPONSIBLE FOR YOUR LOSS OF PROFITS, REVENUES, BUSINESS OPPORTUNITIES, GOODWILL, OR ANTICIPATED SAVINGS, INDIRECT OR CONSEQUENTIAL LOSS, OR PUNITIVE DAMAGES IN CONNECTION WITH YOUR USE OF THE PAYMENT PROCESSING SERVICES. THESE LIMITATIONS SHALL APPLY NOTWITHSTANDING ANY FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY
BOOST ADDENDUM
This Boost Addendum (the “Addendum”) is incorporated into the Terms of Service to cover the Otter Boost Services. All capitalized terms used and not defined herein shall have the meanings ascribed to them in the Terms of Service or Order Form. The parties expressly agree that the terms of this Addendum will apply to your use of Otter Boost Services. The Otter Boost Services shall be considered a Tech Service.
BOOST OPERATIONS
a. YOU UNDERSTAND AND AGREE THAT WE WILL BE MAKING DECISIONS ON YOUR BEHALF AS TO WHAT PROMOTIONS TO OFFER OR NOT OFFER YOUR END CONSUMERS ON THIRD PARTY VENDOR DELIVERY PLATFORMS SUCH AS UBER EATS, DOORDASH, GRUBHUB, POSTMATES, JUST EAT, AND OTHERS. THESE PROMOTIONS WILL BE SOLELY FUNDED BY YOU. YOU FURTHER UNDERSTAND THAT THERE IS NO GUARANTEE THAT THE PROMOTIONS WILL GENERATE ANY ADDITIONAL REVENUE OR PROFIT FOR YOUR RESTAURANT AND MAY LEAD TO LOSS OF REVENUE.
b. We agree to use commercially reasonable efforts to provide the Otter Boost Services (defined below) in connection with one or more of your online restaurant storefronts, including your virtual brands, as designated by you (collectively, “Restaurants”). In exchange for the fees outlined in this Addendum, we will provide the following services (collectively, the “Otter Boost Services”): (i) reviewing available promotions offered by Third Party Vendors; (ii) triggering such promotions; (iii) and any other act reasonably necessary to manage your promotions on Third Party Vendors. Except as otherwise provided to us in writing, you are requesting we provide the Otter Boost Services for all your brands. The Otter Boost Services shall be considered a Tech Service.
c. You will be solely responsible for the production and supply of all food, beverages, and/or products (collectively, “Products”) to be sold by your Restaurants. You agree to prepare for sale, and facilitate the sale to the end user of such Products out of your restaurant or kitchen facility, including handling any order changes or cancellations by end users. Each Restaurant shall be associated with one or more online food, beverage, or product ordering platforms operated by each Third Party Vendor.
FEES AND PAYMENT
a. In consideration of the Otter Boost Services, you agree to pay us the recurring fee described in such Otter Order Form every subscription term (“Pay Period”) as part of this Addendum for each location Subscribed. “Subscribed” shall be defined as any Restaurant that runs a promotion using the Otter Boost Services for at least once in a day in a given Pay Period. Please note that in certain cases we may require a minimum recurring fee as described in your Order Form. We reserve the right to increase the Recurring Fee by providing you with at least thirty (30) days prior written notice (email sufficient) prior to the end of each Term.
b. The parties agree to reconcile the amounts due under this Addendum every Pay Period including allowing for offsets against amounts payable by each party and their affiliates. At our request, you agree to make available to us Product order and sales data generated by Third Party Vendors as reasonably necessary to enable us to accurately complete the reconciliation. All amounts are due 30 days from the date of invoice. You agree that we may use a third party provider to process amounts paid hereunder. You are responsible for all refunds, credits, chargebacks, penalty charges, or any retrieval costs (“Refunds”) (including issues with the quality of the Products).
c. As the seller of the Products, you agree to pay all applicable taxes assessed on the sale of Products to end users (including, but not limited to, all sales, use, VAT or similar taxes against the full retail price of the Product), and, if we ask, you agree to provide us with reasonable evidence that you are collecting and paying such taxes. A party shall be solely responsible for any taxes assessed on its income related to this Addendum.
RIGHTS AND RESTRICTIONS
a. You hereby grant us a limited, non-exclusive and non-transferable license during the Term to use Your Materials (as defined below), on a royalty-free basis, for the sole purpose of providing the Otter Boost Services as set forth herein. “Your Materials” means your trademarks, service marks, trade names, logos, slogans, Product recipes, photographs, menu descriptions and any other materials you provide us in connection with this Addendum. Notwithstanding anything to the contrary herein, Your Materials, and all intellectual property rights therein, will remain your property. Any goodwill generated from our use of Your Materials shall insure to the benefit of you and your licensors.
b. In order to perform our obligations under the Addendum, we may need access to one or more of your accounts with Third Party Vendors for the Restaurant(s). As such, you hereby appoint us as your agent, and grant us permission to access your Third Party Vendor accounts solely to perform our obligations hereunder (including marketing and promotions). You can revoke our rights in this Section by providing us with written notice (at which time the Addendum will automatically terminate 24 hours from your notice to us).
c. You understand that the services of Third Party Vendors are provided by third parties and as such, we have no responsibility for the Third Party Vendors, or the technology or services they provide. You agree that we will not be liable to you or to any third party for any modification, suspensions, or discontinuance of any Third Party Vendors. Notwithstanding anything to the contrary, if you materially breach the Tech Services terms of use and such terms of use are terminated in accordance therein, we may also immediately terminate this Addendum or suspend your access to the Tech Services without any further obligation or liability.
REPRESENTATIONS AND WARRANTIES
a. You represent and warrant that you (and any third party you contract with to prepare Products for your Restaurants, if applicable): (1) will comply with all applicable laws related to Product food safety, including time or temperature controls and Product packaging and merchantability, including ensuring that Products are prepared with a consistent standard of the highest quality and are not adulterated or misbranded, (2) will not violate any obligations to any third party by entering into and performing under this Addendum, and (3) have the right to use, and allow our use of your authorized Third Party Vendor accounts, including the right to appoint us as your agent to access and use your accounts as described in this Addendum.
b. YOU AGREE THAT WE ARE NOT LIABLE FOR ANY COSTS, EXPENSES, OR LOSSES FROM YOUR INABILITY TO DISTRIBUTE PRODUCTS THROUGH ANY PARTICULAR THIRD PARTY VENDOR. EXCEPT AS EXPRESSLY SET FORTH ABOVE, WE DO NOT MAKE ANY COMMITMENTS OR WARRANTIES ABOUT THE OTTER BOOST SERVICES WE PROVIDE, NOR DO WE GUARANTEE THE ACTUAL OR POTENTIAL SALES, INCOME OR PROFIT OF A RESTAURANT HEREUNDER. WE DO NOT PROVIDE ANY IMPLIED WARRANTIES, SUCH AS THE IMPLIED WARRANTIES OF NON-INFRINGEMENT, MERCHANTABILITY, AND FITNESS FOR A PARTICULAR PURPOSE, UNLESS REQUIRED UNDER APPLICABLE LAW.
INDEMNITY; LIMITS OF LIABILITY
a. Unless prohibited by applicable law, you agree to indemnify and defend (at our option) Otter and our affiliates (including their respective officers, directors, employees and agents), and hold them harmless against any claims or legal proceedings (including actions by government authorities), liabilities, damages and costs (including reasonable attorney fees and final settlement amounts) arising out of or relating to: (i) the Products (including any claims relating to product and food safety or taxes owed in connection with the sale of the Products), (ii) of illness, injury, death, or damage as a result of the consumption or use of any Product, (iii) risks against which you are insured or required to be insured against pursuant to this Addendum, (iv) allegation that Your Materials infringe, misappropriate or otherwise violate a third party’s intellectual property or publicity rights, or (v) an allegation that, if true, would constitute your breach of this Addendum.
b. YOU HEREBY RELEASE US AND OUR AFFILIATES FOR ANY LOSSES, CLAIMS (KNOWN OR UNKNOWN), EXPENSES, OR LIABILITY RESULTING FROM YOUR USE OF THE OTTER BOOST SERVICES, INCLUDING LOST RESTAURANT REVENUE. FURTHER, YOU AGREE TO INDEMNIFY, DEFEND AND HOLD US AND OUR AFFILIATES HARMLESS FOR ANY LOSSES, COSTS AND EXPENSES OF ANY KIND, INCLUDING REASONABLE ATTORNEYS’ FEES, CLAIM, DEMAND OR ACTION ARISING FROM OR RELATED TO THE OTTER BOOST SERVICES. THIS OBLIGATION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THE ADDENDUM.
c. TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, NEITHER PARTY WILL BE LIABLE TO THE OTHER PARTY OR ANY THIRD PARTY FOR ANY CONSEQUENTIAL, INDIRECT, SPECIAL, PUNITIVE, INCIDENTAL, OR SIMILAR DAMAGES, WHETHER FORESEEABLE OR UNFORESEEABLE, REGARDLESS OF THE CAUSE OF ACTION UPON WHICH THEY ARE BASED, INCLUDING CLAIMS FOR LOSS OF GOODWILL OR LOST PROFITS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OCCURRING. THE TOTAL, AGGREGATE LIABILITY OF EACH PARTY IN CONNECTION WITH THIS ADDENDUM WILL NOT EXCEED THE AMOUNTS PAID BY YOU DURING THE FIRST 12 MONTHS OF THIS ADDENDUM. NOTHING IN THIS SECTION WILL APPLY TO EITHER PARTY’S OBLIGATIONS TO INDEMNIFY, DEFEND, OR HOLD HARMLESS IN THIS ADDENDUM. NOTHING IN THIS SECTION WILL LIMIT A PARTY’S LIABILITY FOR GROSS NEGLIGENCE, WILLFUL MISCONDUCT OR UNLAWFUL ACTIVITY.
INSURANCE
At your sole expense, during the Term, you agree to maintain commercial general liability insurance policy in the amount of at least one million dollars per occurrence and two million dollars in the annual aggregate (which includes products-completed operations, spoilage, and food borne illness coverage). All policies must (i) name or cover Otter and its affiliates as an additional insured and (ii) be primary insurance and any insurance carried by Otter or its affiliates will be excess insurance only. If we ask, you agree to furnish us with a certificate of insurance in such coverage, such certificate to be in a form reasonably acceptable to us.
HARDWARE ADDENDUM
This Hardware Addendum (the “Addendum”) is incorporated into the Terms of Service to cover Hardware (as defined below) purchases and leases. All capitalized terms used and not defined herein shall have the meanings ascribed to them in the Terms of Service or Order Form. The parties expressly agree that the terms of this Addendum will apply to your use of Hardware.
HARDWARE
a. Delivery, Risk of Loss, and Title. Subject to your payment of fees and compliance with all other terms and conditions of the Order Form, Agreement, and this Addendum, we will use commercially reasonable efforts to deliver Hardware to the address specified in such Order Form. If our inventory of Hardware is inadequate to meet customer demand, we reserve the right, in its sole discretion, to allocate available Hardware among its customers in such a manner as we deem equitable and without liability to you. We will not be liable to you for any delay in the delivery of Hardware. The Hardware shall be deemed accepted on the date delivered. You agree to pay all fees in accordance with each Order Form. The risk of loss for all purchased Hardware shall transfer to you at such time the Hardware is actually shipped. Title to purchased Hardware shall transfer to you once we have received payment in full. You are also responsible for the physical security of the Hardware and to make sure the Hardware is not used by any unapproved parties. You shall report all stolen or lost Hardware immediately at https://tryotter.com/customer-support.
b. Use of the Hardware. You expressly agree that you will use the Hardware exclusively in connection with the Tech Services. You agree that all leased Hardware belongs to us or other third parties and will not be deemed fixtures or in any way part of any premises. We may remove or change the interoperability of the Tech Services on any of the provided Hardware at our discretion. You acknowledge that any addition to, removal of, or change to the Hardware may interrupt your Tech Services. You may not sell, lease, abandon, or give away the Hardware, or permit any other service provider to use the Hardware, including Hardware for which an Unreturned Equipment Fee has been paid. If allowed under applicable laws, you agree that you will not allow anyone other than us or our agents to service or repair the Hardware. If you are leasing Hardware, you are responsible for loss, repair, replacement, and other costs, damages, fees, and charges if you do not return the Hardware to us in an undamaged condition. “Hardware” is defined as all equipment provided to you (either leased or sold) for use of the Tech Services, including but not limited to any tablets or printers. It is your responsibility to (i) regularly inspect your Hardware for any physical damage or any safety concerns, and if relevant, (ii) ensure compliance with physical PCI or other payment processing requirements.
c. Ownership of Leased Hardware. For avoidance of doubt, all leased Hardware remains Otter owned, and we retain title to all Hardware, at all times, including but not limited to after payment of an Unreturned Equipment Fee. “Unreturned Equipment Fee” refers to the current Hardware price actually offered for sale (without any discounts or promotions) by Otter (or if the Hardware is no longer sold, the price the Hardware was offered for sale without any discounts or promotions) plus a 10% administrative fee for all leased Hardware that is not returned within 60 days after termination of the Tech Services. The payment of an Unreturned Equipment Fee shall not result in a sale of, or the transfer of title to, any Hardware, and such Hardware shall remain the property of ours, and we retain title to Hardware at all times. We do not relinquish ownership of (including title to) Hardware by the payment of an Unreturned Equipment Fee. Even if an Unreturned Equipment Fee has been paid, Hardware shall not be resold, used, or operated in any manner. If you pay an Unreturned Equipment Fee and subsequently return the Hardware undamaged (with the exception of normal wear and tear), you will be refunded your Unreturned Equipment Fee within 30 days. You hereby grant to Otter a purchase money security interest in all rental Hardware and all accompanying accessories shipped to you, as security for the performance by you of all of your obligations arising under this Addendum and the Terms.
d. Export Control. You agree to comply with all applicable export laws and export controls and complete all required undertakings (including obtaining any necessary export license or other governmental approval). You warrant that it shall not, directly or indirectly, export or re-export the Hardware or the underlying software or technology to or make the Hardware or the underlying software or technology accessible from, any jurisdiction or country to which export, or re-export is prohibited by law, rule, or regulation. You acknowledge that shipments of the Hardware may be subject to export laws and that such laws could delay or preclude delivery of Hardware in the future.
HARDWARE WARRANTY
a. Limited Warranty for Leased and Purchased Hardware. Subject to the provisions of this Addendum, we warrant that, during the Warranty Period, all components of the Hardware shall be free from faulty workmanship and defective materials under normal use and service for a period of 1 year (“Hardware Warranty”). The Hardware Warranty is the only express warranty provided by us. The Hardware Warranty may be modified only by express written agreement between the parties and may not be modified or amended by any course of dealing between the parties or custom and practice in the industry. Your remedies and our aggregate liability with respect to the Hardware Warranty are set forth in and limited by this Addendum and the Agreement.
b. Warranty Claims and Exclusions. For each claim of breach of the Hardware Warranty received by us during the Warranty Period, we will, at its sole option: (1) repair the Hardware such that it meets the Hardware Warranty, (2) replace the Hardware with comparable Hardware, or (3) refund the amount paid to you for the Hardware upon its return by you. All replacement or repaired Hardware shall be warranted for the remainder of the original Warranty Period. The Hardware Warranty does not apply to consumable items (e.g., batteries). The Hardware Warranty will be rendered void if the serial numbers, warranty data or quality assurance decals on the Hardware are removed or altered. The Hardware Warranty shall not apply, and we shall have no obligations thereunder, if the defect or fault giving rise to the claim is caused by any of the following after the delivery date: (a) accident, unusual physical, electrical or electromagnetic stress, neglect, or misuse, (b) failure of electric power or environmental controls, (c) rough handling during transportation, (d) your failure to maintain the Hardware in accordance with our specifications, or (e) modifications, alterations or repairs by you or a party other than us (unless specifically authorized by us in writing).
c. RMA. If Hardware must be returned to us for repair or replacement under the Hardware Warranty, prior to such return, you must contact us at www.tryotter.com/customer-support/form to verify the existence of a warrantable defect in the Hardware and to obtain a Return Merchandise Authorization (“RMA”) number and the correct return shipping address. You shall deliver the Hardware to us with the RMA number on the package. You assume the risk of damage to or loss of returned Hardware in transit. You are responsible for removing all Confidential Information from Hardware prior to its return, and we shall have no responsibility or liability with regard to data or information contained in returned Hardware. If we reasonably determine that the returned Hardware is not defective or faulty within the terms of the Hardware Warranty or a warranty exclusion applies, you shall pay or reimburse us for all costs of handling, transportation, diagnostics and repairs at our then prevailing rates.
d. Warranty Disclaimer. Your access and use of the Hardware may be interrupted from time to time for any of several reasons, including the malfunction of equipment, periodic updating, maintenance or repair of the Hardware, other actions that we may elect to take, or issues with Third Party Vendors. You agree that we are not liable to you or to any third party for any interruption, modification, suspension, or discontinuance of the Hardware. We do not make any other commitments or warranties about our Hardwares or how they will perform for you other than as expressly stated in the Addendum, unless required under applicable law. Unless otherwise stated in this Addendum, you acknowledge and agree that the Hardware is provided “as-is.” We do not warrant that the Hardware shall be uninterrupted, virus free, or shall meet any of your specific needs or requirements and shall have no liability for any errors to Your Data. We do not provide any implied warranties, such as the implied warranties of non-infringement, merchantability, and fitness for a particular purpose, unless required under applicable law.
TERM AND PAYMENT
The Term of the leased Hardware shall be for the duration stated in the Order Form, or if there is no duration stated in the Order Form, the Hardware shall be offered on a Monthly Plan. The amount of the fee shall be as stated in the Order Form.
INDEMNIFICATION
Unless prohibited by applicable law, you agree to indemnify us and our affiliates (including their respective officers, directors, employees and agents) and hold them harmless against any third party liabilities, fines, fees, penalties, damages and costs (including reasonable attorney fees and final settlement amounts) from any claims or legal proceedings (including actions by government authorities) arising out of or relating to: (i) your breach of this Addendum; (ii) your unlawful use of the Tech Services or our Hardware; or (iii) your gross negligence or willful misconduct.
FINANCIAL RECONCILIATION ADDENDUM
This Financial Reconciliation Addendum (the “Addendum”) is incorporated into the Terms of Service to cover the Financial Reconciliation Tech Services. All capitalized terms used and not defined herein shall have the meanings ascribed to them in the Terms of Service or Order Form. The parties expressly agree that the terms of this Addendum will apply to your use of the Financial Reconciliation Services.
FINANCIAL RECONCILIATION TECH SERVICES
a. Financial Reconciliation Services. Otter shall perform the financial reconciliation services by reconciling expected payouts with actual payouts. Such reconciliation services include the tracking of taxes, commissions, fees, payouts and tips.
b. Disclaimer. The Financial Reconciliation Services are provided “as-is” and Otter disclaims any warranty, either expressed or implied, including without limitation, any implied warranties of merchantability or fitness for a particular purpose, non-infringement, non-interruption of services, errors, or viruses. In addition, the Financial Reconciliation Services are provided strictly for informational purposes only and are not intended to be considered legal, tax, or accounting advice. Use the Financial Reconciliation services at your own risk and judgment.
LICENSEE OBLIGATIONS
Licensee hereby represents and warrants: (a) Licensee has obtained, and will maintain during the term of this Addendum, all authority and permissions necessary for Otter to access the Third Party Partners connected to your Tech Services; (b) Licensee is authorized by each Third Party Partner connected to the Tech Services to perform the Financial Reconciliation Services; and (c) Licensee shall only use the Financial Reconciliation Services for informational purposes.
TERM
The Term of the Financial Reconciliation Services shall be for the duration stated in the Order Form, or if there is no duration stated in the Order Form, the Financial Reconciliation Services shall be offered on a Monthly Plan.
HANDOFFS ADDENDUM
This Handoffs Addendum (the “Addendum”) is incorporated into the Terms of Service and covers the Handoff Services. All capitalized terms used and not defined herein shall have the meanings ascribed to them in the Terms of Service or Order Form. The parties expressly agree that the terms of this Addendum will apply to your use of the Handoffs Services.
HANDOFF SERVICES
Otter shall provide the Handoff Services which includes the following feature: Handoff Management, Pickup Feed, Kitchen Feed, Courier/Eater In App, and Order Notifications. Please note that there may be a per order charge for the Handoff Services.
ADDITIONAL DISCLAIMER
THE HANDOFF SERVICES ARE PROVIDED AS-IS AND YOU UNDERSTAND THAT YOU USE THE HANDOFF SERVICES AT YOUR OWN RISK AND THAT WE ARE NOT RESPONSIBLE FOR (I) ANY SMS MESSAGES THAT MAY BE DELAYED, SENT TO THE WRONG PARTY, OR NOT SENT, OR (II) ANY MISTAKES RELATED TO THE ORDERS BEING PROVIDED TO THE WRONG PARTY.
COMPLIANCE
In addition, we may create and require compliance with additional policies, rules and regulations when participating in the Handoff Services. We will provide you with 3 days prior written notice before such policies, rules, or regulations take into effect. Notwithstanding anything to the contrary, we may modify or discontinue the Handoff Services at any time, and we can suspend or terminate your use of the Handoff Services at any time with or without notice to you. By using the Handoff Services, you represent and warrant that: (i) you will comply with all laws, rules and regulations, including all SMS communications, including but not limited to the Telephone Consumer Protection Act of 1991, and (ii) you will not use or store any phone number received from use of the Handoff Services for any purpose except to process the orders.
TERM
The Term of the Handoff Services shall be for the duration stated in the Order Form, or if there is no duration stated in the Order Form, the Handoff Services shall be offered on a Monthly Plan.
REPUTATION MANAGEMENT ADDENDUM
This Reputation Management Addendum (the “Addendum”) is incorporated into the Terms of Service to cover the Reputation Management Services. All capitalized terms used and not defined herein shall have the meanings ascribed to them in the Terms of Service or Order Form. The parties expressly agree that the terms of this Addendum will apply to your use of Reputation Management Services and shall be considered a Tech Service.
REPUTATION MANAGEMENT SERVICES
Otter will provide a platform to manage your reviews and reputation via certain Third Party Vendors that you decide to integrate with. The advanced package comes with dedicated onboarding, the review and reply of reviews for certain Third Party Vendors, auto-reply feature, and Otter custom tailored response feature. Licensee hereby appoints Otter as its limited agent with authorization to perform the Reputation Management Services requested, and access and use such accounts with Third Party Vendors for the purpose of providing the Reputation Management Services.
THIRD PARTY VENDORS
Certain features of the Reputation Management Services shall be provided by Third Party Providers such as Vendasta (which may be changed from time to time). As such, we are not responsible for such Third Party Providers. By using the Reputation Management Services, you hereby agree to the terms of use located at https://www.vendasta.com/terms/terms-of-use/ and any other terms and conditions that you enter into when using the Reputation Management Services.
DISCLAIMER
BY USING THE OTTER’S CUSTOM RESPONSE FEATURE, YOU HEREBY ACCEPT AND AGREE THAT WE WILL BE POSTING A CUSTOM RESPONSE AS REASONABLY DECIDED BY OTTER. YOU HEREBY RELEASE US AND OUR AFFILIATES FOR ANY LOSSES, CLAIMS (KNOWN OR UNKNOWN), EXPENSES, OR LIABILITY RESULTING FROM YOUR USE OF THE REPUTATION MANAGEMENT SERVICES.
ADDITIONAL COMPLIANCE
In addition, we may create and require compliance with additional policies, rules and regulations when participating in the Reputation Management Services. We will provide you with 3 days prior written notice before such policies, rules, or regulations take into effect, except in extraordinary situations in which it will take into effect immediately. Notwithstanding anything to the contrary, we may modify or discontinue the Reputation Management Services at any time, and we can suspend or terminate your use of the Reputation Management Services at any time with or without notice to you.
TERM
The Term of the Reputation Management Services shall be for the duration stated in the Order Form, or if there is no duration stated in the Order Form, the Reputation Management Services shall be offered on a Monthly Plan.
DATA PROCESSING ADDENDUM
This Data Processing Addendum (“DPA”) to any agreement that links to this DPA (the “Agreement”) relating to certain Tech Services (as defined in Schedule 1) between the customer receiving the Tech Services (“Customer”) and the entity performing the Tech Services as described in the Agreement (“Vendor”), to reflect the parties’ agreement about the Processing of Personal Data, when applicable, in accordance with the requirements of Data Protection Laws. References to the Agreement will be construed as including without limitation this DPA. In event of any conflict or inconsistency between the provisions of the Agreement and DPA, the terms of this DPA shall prevail.
DEFINITIONS
“Data Protection Laws” means all applicable laws data privacy and security laws and regulations, including, but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”), California Consumer Privacy Act of 2018, as amended (“CCPA”), Personal Data Protection Act 2012 (Singapore) and the Privacy Act 1998 (Cth) (“Australian Privacy Principles”); “Personal Data” means information relating to an identified or identifiable natural person, or as otherwise defined by Data Protection Laws; “Data Subject,” “Controller,” “Processor,” and Processing” shall have the meaning as defined under the GDPR, or the applicable Data Protection Laws. Any capitalized terms not defined herein shall have the respective meanings given to them in the Agreement.
PROCESSING OF PERSONAL DATA
a. Roles of the Parties. The parties agree that Customer is solely responsible for determining the purposes and means of the processing of Personal Data, and Vendor is Customer’s processor responsible for Processing Personal Data on behalf of the Controller. Vendor shall only take action pursuant to instructions of Customer with regards to Processing Personal Data and transferring Personal Data to the United States, India or to other jurisdictions authorized by Customer. Vendor may engage sub-processors to Process Personal Data pursuant to the requirements set forth in Section 2e and f “Sub-Processors” below. With respect to Customer Personal Data, Vendor is a service provider under the Data Protection Laws.
b. Customer’s Processing of Personal Data. Customer is solely responsible for its compliance with Data Protection Laws, including without limitation the lawfulness of any transfer of Personal Data to Vendor and Vendor’s Processing of Personal Data. For the avoidance of doubt, but not by way of limitation, Customer’s instructions for the Processing of Personal Data must comply with Data Protection Laws. Customer shall have sole responsibility for the accuracy, quality, and legality of Personal Data and the means by which Customer acquired Personal Data, including providing any required notices to, and obtaining any necessary consent from Data Subjects. Customer takes full responsibility to keep the amount of Personal Data provided to Vendor to the minimum necessary for the performance of the Tech Services. Customer shall be solely responsible for establishing and maintaining any data processing registers or overview as required by any applicable law, including without limitation Data Protection Laws. Customer acknowledges and consents that certain business operations necessary for the fulfillment of Vendor’s Tech Services hereunder may have been transferred or will be transferred in the future to one or more dedicated Vendor affiliates independently managing the provision of such Tech Services. Except as otherwise not prohibited under Data Protection Laws, Vendor will not (a) sell Customer Personal Data; (b) retain, use or disclose any Customer Personal Data for any purpose other than for the specific purpose of providing the Tech Services or as otherwise not prohibited under the Data Protection Laws; (c) retain, use or disclose the Customer Personal Data outside of the direct business relationship between Vendor and Customer, (d) combine any Personal Data that Vendor receives from, or on behalf of, another source.
c. Customer’s Right to Issue Instructions. Vendor shall only Process Personal Data in accordance with Customer’s instructions. Subject to the terms of this DPA and with mutual agreement of the parties, Customer may issue written instructions concerning the type, extent and procedure of Processing. Customer is responsible for ensuring that all individuals who provide written instructions to Vendor are authorized by Customer to issue instructions to Vendor. Customer’s initial instructions for the Processing of Personal Data are defined by the Agreement, Schedule 1 to this DPA, and any applicable Order Form or statement of work regarding the software and Tech Services. Any changes of the subject matter of Processing and of procedures shall be agreed upon by the parties in writing prior to becoming effective.
d. Details of Processing. The initial nature and purpose of the Processing, duration of the Processing, categories of Data Subjects, and types of Personal Data are set forth on Schedule 1.
e. Vendor Sub-Processors. Customer agrees that Vendor may engage sub-processors to Process Personal Data in accordance with the DPA. When engaging sub-processors, Vendor shall enter into agreements with the sub-processors to bind them to obligations which are substantially similar or more stringent than those set out in this DPA. To the extent required, Customer explicitly mandates Vendor to sign such agreements directly with the sub-processors. Customer will not directly communicate with Vendor’s sub-processors about the software or Tech Services, unless agreed to by Vendor, in Vendor’s sole discretion.
f. Objection Right. This Section shall apply only where and to the extent that Customer is established within the EEA, or where otherwise required by Data Protection Laws applicable to the Customer. Upon written request by Customer, Vendor shall provide to Customer a list of all relevant third-party sub-processors. Such list is considered the Confidential Information of Vendor. If Customer reasonably objects to the addition of a new sub-processors (e.g., such change causes Customer to be non-compliant with applicable with Data Protection Laws), Customer shall notify Vendor in writing of its specific objections within thirty (30) days of receiving such notification. If Customer does not object within such period, the addition of the new sub- processor and, if applicable, the accession to this DPA shall be considered accepted. If Customer does object to the addition of a new sub-processor and Vendor cannot accommodate Customer’s objection, Customer may terminate the Tech Services and software in writing within sixty (60) days of receiving Vendor’s notification.
g. Return or Deletion of Customer Personal Data. Unless otherwise required by Data Protection Laws, Vendor will destroy (or return, if mandated by Data Protection Laws) the Customer Personal Data upon termination or expiration of the Tech Services within a reasonable period.
REPRESENTATIONS AND WARRANTIES
Customer represents, warrants, and covenants that (a) the Personal Data has been collected and transferred to Vendor in accordance with Data Protection Laws; (b) prior to its transfer to Vendor, the Personal Data has been maintained, retained, secured, and protected in accordance with Data Protection Laws; (c) Customer will respond to inquiries from Data Subjects and from applicable regulatory authorities concerning the Processing of the Personal Data, and will alert Vendor of any inquiries from Data Subjects or from applicable regulatory authorities that relate to Vendor’s Processing of the Personal Data; (d) prior to the collection of Personal Data, the Customer has obtained all necessary consents from a Data Subject for Vendor’s Processing of Personal Data in accordance with this DPA; (e) Customer will make available a copy of this Agreement to any Data Subject or regulatory authorities as required by Data Protection Laws or upon the reasonable request of a Data Subject or a regulatory authority; (f) Customer shall be solely responsible and liable for its compliance with Data Protection Laws; (g) the Processing does not violate or breach the terms of any Customer agreement; and (h) Customer will only transfer and provide Vendor with such Personal Data required and requested by Vendor in writing to perform the Tech Services. Vendor will not be liable for any harm or damages resulting from Vendor’s compliance with unlawful instructions received from Customer. If required by Data Protection Laws, Vendor will immediately inform Customer if, in Vendor’s opinion, any Processing instructions from Customer infringe on Data Protection Laws.
RIGHTS OF DATA SUBJECTS
To the extent legally required, Vendor shall promptly notify Customer if it receives a request from a Data Subject to exercise any of the Data Subject’s rights (i.e. right to access, rectification, restriction of Processing, data portability... etc.) under any Data Protection Law. To the extent applicable, Vendor shall provide Customer with commercially reasonable cooperation and assistance in relation to any such complaint, notice, or communication. Vendor shall correct erroneous Personal Data as directed by Customer in writing or pursuant to a process mutually agreed to in writing by the parties. Customer shall use its best efforts to respond to and resolve promptly all requests from Data Subjects which Vendor provides to Customer. If Data Protection Laws require Vendor to take any corrective actions without the involvement of Customer, Vendor shall take such corrective actions and inform Customer. Customer shall be responsible for any reasonable costs arising from Vendor’s provision of such assistance under this Section. To the extent legally permitted, Customer shall be responsible for any costs arising from Vendor’s provision of such assistance. To the extent required by Data Protection Laws, Vendor will, upon reasonable notice and at Customer's expense, provide reasonably requested information regarding the Tech Services to enable Customer to carry out data protection impact assessments and/or prior consultations with data protection authorities.
VENDOR PERSONNEL
Vendor shall train personnel engaged in the Processing of Personal Data of the confidential nature of the Personal Data and provide appropriate training based on their responsibilities. Vendor shall execute written agreements with its personnel to maintain the confidentiality of Personal Data, including post the termination of the personnel engagement. Vendor shall use commercially reasonable efforts to limit access to Personal Data to personnel who require such access to perform the Agreement. If required by Data Protection Laws, Vendor shall appoint a data protection officer. Upon request, Vendor will provide the contact details of the appointed person.
SECURITY
Vendor will implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk posed by the Processing of Personal Data, taking into account the costs of implementation; the nature, scope, context, and purposes of the Processing; and the risk of varying likelihood and severity of harm to the Data Subjects. In assessing the appropriate level of security, Vendor shall weigh the risks presented by processing, in particular from accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data transmitted, stored or otherwise processed. Upon becoming aware of a Personal Data Breach, if the Vendor is obligated by Data Protection Laws, Vendor will notify Customer without undue delay and will provide information and cooperation relating to the Personal Data Breach as reasonably requested by Customer. Such information will be considered the Confidential Information of Vendor. “Personal Data Breach” means a breach of security of the Tech Services leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Customer Personal Data under our control.
AUDIT
a. Audit Requests. If required under Data Protection Laws, and subject to Section 7(c), upon Customer’s written request, Vendor will provide Customer with the most recent summary audit report(s) (if available) concerning the compliance and undertakings in this Agreement. Vendor's policy is to share methodology, and executive summary information, not raw data, private information. Vendor will reasonably cooperate with Customer by providing available additional information to help Customer better understand such compliance and undertakings. To the extent it is not possible to otherwise satisfy an audit obligation mandated by applicable Data Protection Laws and subject to Section 7(c), only the legally mandated entity (such as a governmental regulatory agency having oversight of Customer’s operations) may conduct an onsite visit of the facilities used to provide the Tech Services. Unless mandated by Data Protection Laws, no audits are allowed within a data center for security and compliance reasons. After conducting an audit under this Section 7 or after receiving a Vendor report under this Section 7, Customer must notify Vendor of the specific manner, if any, in which Vendor does not comply with any of the security, confidentiality, or data protection obligations in this DPA, if applicable. Any such information will be deemed Confidential Information of Vendor.
b. Sub-Processors. Customer may not audit Vendor’s sub-processors without Vendor’s and Vendor’s sub- processor’s prior agreement. Customer agrees its requests to audit sub-processors may be satisfied by Vendor or Vendor’s sub-processors presenting up-to-date attestations, reports or extracts from independent bodies, including without limitation external or internal auditors, Vendor’s data protection officer, the IT security department, data protection or quality auditors or other mutually agreed to third parties or certification by way of an IT security or data protection audit. Onsite audits at sub-processors premises may be performed by Vendor acting on behalf of Controller.
c. Audit Process. Unless otherwise required by Data Protection Laws, Customer may request a summary audit report(s) or audit Vendor no more than once annually. Customer must provide at least four (4) weeks’ prior written notice to Vendor of a request for summary audit report(s) or request to audit. The scope of any audit will be limited to Vendor’s policies, procedures and controls relevant to the protection of Customer’s Personal Data and defined in Schedule 1. Subject to Section 7(b), all audits will be conducted during normal business hours, at Vendor's principal place of business or other Vendor location(s) where Personal Data is accessed, processed or administered, and will not unreasonably interfere with Vendor's day-to-day operations. An audit will be conducted at Customer‘s sole cost and by a mutually agreed upon third party who is engaged and paid by Customer, and is under a non-disclosure agreement containing confidentiality provisions substantially similar to those set forth in the Agreement, obligating it to maintain the confidentiality of all Vendor Confidential Information and all audit findings. Further, Customer agrees to pay the costs of any support provided by Vendor (including internal resources) based on Vendor’s then-current rates. Before the commencement of any such on-site audit, Vendor and Customer shall mutually agree upon the timing, and duration of the audit. Vendor will reasonably cooperate with the audit, including providing auditor the right to review but not to copy Vendor security information or materials during normal business hours. Customer shall, at no charge, provide to Vendor a full copy of all findings of the audit. The results of the audit will be considered “Confidential Information” of Vendor.
DATA TRANSFER
Customer hereby directs Vendor to transfer and process Personal Data in the United States and in other locations around the world where Vendor or its sub-processors maintain data processing operations as necessary to provide the Tech Services or as otherwise set forth in the Agreement. If required under Data Protection Laws, such measures may include (without limitation) transferring Personal Data to a recipient in a country that provides adequate protection for personal data, to a recipient that has achieved binding corporate rules authorization, or to a recipient that has executed standard contractual clauses adopted or approved by the European Commission. In addition, Customer hereby authorizes, appoints, and directs the Vendor, as agent for Customer, to enter into Controller to Processor Standard Contractual Clauses or any other legal document reasonably necessary for the Vendor to provide Tech Services.
LIMITATIONS OF LIABILITY
To the fullest extent allowed under any Data Protection Law, each party’s and all of its affiliates’ liability, taken together in the aggregate, arising out of or related to this DPA whether in contract, tort or under any other theory of liability, is subject to the “Limits of Liability” section of the Agreement, and any reference in such section to the liability of a party means the aggregate liability of that party and all of its affiliates under the Agreement and this DPA. For the avoidance of doubt, Vendor’s and its affiliates’ total liability for all claims from the Customer arising out of or related to the Agreement and each DPA shall apply in the aggregate for all claims under both the Agreement and this DPA. If required by Data Protection Laws, Vendor shall be liable for the acts and omissions of its sub-processors to the same extent Vendor would be liable if performing the Tech Services of each sub-processor directly under the terms of this DPA.
GOVERNING LAW
The parties agree that (1) governing law of this DPA, and (2) the forum for all disputes in respect of this DPA, shall be the same as set out in the Agreement, unless otherwise required by applicable Data Protection Laws.
SCHEDULE 1
Nature and Purpose of Processing
Vendor will Process Personal Data as necessary to perform the services pursuant to the Agreement and as further instructed by the Customer in its use of any of Vendor’s Tech Services (“Tech Services”). The requested Tech Services include, but are not limited, to the following: (a) the consolidation of order data across various online order platforms, (b) general data analytics services which includes patron retention analytics and other business insights, and (c) other services as described in each respective Order Form.
Duration of Processing and Retention of Data
Vendor will Process Personal Data for the duration of the Agreement, unless otherwise agreed upon in writing. Vendor will retain Personal Data as long as required under law, unless otherwise agreed to in writing.
Categories of Data Subjects
Customer may submit Personal Data to the Tech Services, the extent of which is determined and controlled by Customer in its sole discretion, and which may include, but is not limited to Personal Data relating to the following categories of Data Subjects:
- Customer's patrons
- Customer’s delivery couriers
- Customer’s employees or independent contractors
Type of Personal Data
Customer may submit Personal Data to the Tech Services, the extent of which is determined and controlled by Customer in its sole discretion, and may include, but is not limited to, the following categories of Personal Data:
- Customer’s contact information (company name, email, phone, physical location)
- Platform login information
- Billing and payment information
- Customer’s order information data which may include the following:
- Patrons contact information
- Patron’s delivery location
- Patron’s order information
- Delivery courier’s contact information
5. Services. We will provide the Tech Services, and you may use the Tech Services, in each case subject to these Terms. Your right to use the Tech Services is non-exclusive, personal to you or your company and its employees, and is not assignable, sublicensable or transferable. Otter is and remains the exclusive owner of all its intellectual property relating to its Tech Services, website, technology, and other products and services. These Terms do not give you any right, title, or interest in or to the Tech Services and all related intellectual rights therein other than the limited right to use the Tech Services expressly granted by the Terms. Your authorization to use the Tech Services is contingent on your continued compliance with these Terms.